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17-1672 - PROVISION OF EXTERNAL ISO AUDITING AND REGISTRAR SERVICES


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Basic Information

Reference Number

0000072099

Issuing Organization

City of Calgary

Solicitation Type

RFP - Request for Proposal

Solicitation Number

17-1672

Title

PROVISION OF EXTERNAL ISO AUDITING AND REGISTRAR SERVICES

Source ID

PU.MU.Alta..17283.C10058

Details

Region

Canada, Alberta, Calgary and Area

Purchase Type

Duration: 3 years
Option: One (1) additional three (3) year term

Dates

Publication

2017-11-22 14:43 MST

Question Acceptance Deadline

2017-12-13 16:00 MST

Questions are submitted online

Yes

Closing Date

2017-12-19 16:00 MST

Contact Information

Phillip Lawrence

403-268-4666

plawrence@calgary.ca

Description

The City of Calgary (The City) is soliciting proposals for the provision of external auditing  and registrar services to support The City’s existing ISO 14001:2004, ISO 9001: 2008,  OHSAS 18001:2007, as well as existing and future  ISO 14001:2015, ISO 9001:2015 and ISO/DIS 45001 registrations over a three year period 2018 – 2020. The City currently has eight  ISO 14001 registrations (in the process of transitioning from the 2004 to the 2015 version of the standard), one (1) ISO 9001:2008 registration and one (1) OHSAS 18001:2007 registration. The structure, scope and number of these registrations will likely change over the contract period, because of the implementation of a revised framework for a corporation-wide environmental management system, based on key elements of ISO 14001:2015 and The City’s own risk management principles. Concurrently, the affected business units (primarily those currently registered to ISO 14001:2004) will be in the process of transitioning from the ISO 14001:2004 to ISO 14001: 2015 and ISO 9001: 2008 to the ISO 9001:2015 standards. Other routine changes in City business planning and risk management processes will also be on-going as The City works on developing its 2019 – 2022 service lines and budgeting plan.  

The highest rated proponent will be requested to enter an Agreement with The City for the provision of the Deliverables. The term of the Agreement may include a Proof of Concept, with an option in favour of The City to renew the Agreement on the same terms and conditions for an initial term of up to three (3) years. After the initial term, The City will have an option to renew the Agreement on the same terms and conditions for one (1) additional three (3) year terms for a potential total term of six (6) years.

This procurement process is not intended to create and will not create a formal legally binding bidding process and will instead be governed by the law applicable to direct commercial negotiations.

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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Pricing

In attached document

Bid Documents List
Item Name Description Mandatory
Bid Documents Documents defining the proposal Yes
Additional Bidding Instructions

Proposals Must be Submitted at the Prescribed Location
 Proposals must be submitted electronically on the Merx portal located online at:
 www.calgary.merx.com
 
Proposals Must Be Submitted on Time
All proposals must be submitted on or before the Submission Deadline.  Proposals submitted after the Submission Deadline will be rejected.
 

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