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Basic Information

Reference Number


Issuing Organization

City of Calgary

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number



Cold Feed 5 Bins System Supply and Delivery for Asphalt Plant

Source ID




Canada, Alberta, Calgary and Area

Purchase Type

Duration: 1 year
Option: may be renewed for addiitonal one (1) year term



2017-07-20 16:02 MDT

Question Acceptance Deadline

2017-08-08 16:00 MDT

Questions are submitted online


Closing Date

2017-08-11 16:00 MDT

Prebid Conference

2017-08-02 09:00 MDT

Contact Information

Katie Chung




The City of Calgary  is seeking a supplier to supply and deliver a new Cold Feed 5 Bins System to The City’s Asphalt Plant. 

The new cold feed 5 bins system is required to be accommodated into the existing cold feed trench. The new cold feed 5 bins system shall be able to be installed in the old existing concrete trench without any major modifications to the trench. In case that any modifications to the cold feed 5 bins system are necessary to accommodate its installation into the existing trench, the cost of such modifications will be the full expense and responsibility of the selected proponent.


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Pre-Bidding Events

  • Event Type

    Prebid Conference



    Event date

    2017-08-02 09:00 MDT


    651 25th Avenue SE, Calgary (Manchester Yards, Asphalt Plant)

    Event Note

    Boardroom: Asphalt Plant Boardroom Building “P” – Scale house.

    PPE Required: Attendees will be required to bring their own Personal Protective Equipment (PPE) including hard hat, safety vest, steel toed shoes, and safety glasses to the pre-proposal meeting.

    Confirm Attendence:
    If attending, attendees should send an email notification to katie.chung@calgary.ca and include list of attendees, phone contact and company representing.


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Bid Submission Process

Bid Submission Type

Electronic Bid Submission


In attached document

Bid Documents List
Item Name Description Mandatory
Bid Documents Documents defining the proposal Yes
Additional Bidding Instructions

   Refer to PART 2 - SCHEDULE AND SUBMISSION OF PROPOSALS for full details.

  • Be sure to include in your proposal all mandatory requirements for compliance as per section 3.2 of the RFP. Proponents should also ensure they have responded to evaluation criteria in Appendix H - Evaluation to earn points in evaluation along with Specifications Matrix (Appendix G) and Pricing Form (Appendix C).
  • Proposals must be submitted electronically on the MERX portal online at: http://www.calgary.merx.com.
  • All proposals must be submitted on or before the Submission Deadline.  Proposals submitted after the Submission Deadline will be rejected.
  • Proponents should allow sufficient time to upload their proposal documents and submit. Ensure they fully submit proposal by going through the merx submittal process.
  • Proponents must submit their proposals electronically in MS Word or Adobe PDF format online on the Calgary.MERX.com portal.

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