Basic Information

Reference Number

0000193926

Issuing Organization

Calgary Housing Company

Owner Organization

Calgary Housing Company

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2021011

Title

Tenant Laundry Services

Source ID

PU.OTH.Alta..17283.1266586.C1326780

Details

Location

Canada, Alberta, Calgary and Area

Delivery Point

36 Locations

Purchase Type

Term: 2021-05-03 00:00 MDT - 2024-05-02 23:59 MDT

Description

Calgary Housing Company (CHC) is seeking interested and qualified proponents to provide proposals for the provision of pay per use washing machines and dryers. Washing machines and dryers should include all required maintenance and repairs to ensure equipment is continuously operational. Equipment installed may include any of the following types of pay per use machines including free running, coin operated or smart card operated machines. The coin operated and smart card machines are required to have a revenue share option with CHC.

The Successful Proponent is responsible for the supply, installation, maintenance and repair of all leased laundry and associated equipment on CHC properties as well as revenue collection, financial accounting and distribution of CHC’s proceeds monthly. This service is expected to provide revenue to CHC via laundry commission based on a % of total revenue.

Dates

Publication

2021-02-26 15:43 MST

Question Acceptance DeadlineA - Latest Addendum

2021-03-31 23:59 MDT

Questions are submitted online

Yes

Closing DateA - Previous Addendum

2021-04-06 16:01 MDT

Prebid Conference

2021-03-11 10:00 MST

Onsite Visit

2021-03-22 09:00 MDT

Contact Information

Brent Laloge

brent.laloge@calgary.ca

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

2021-03-11 10:00 MST

Location

Virtual - MS Teams

Event Note

Due to current COVID-19 gathering restrictions a virtual, optional pre-bid meeting is being provided for interested bidders. Any bidders that are interested in attending the virtual meeting are to email Laura.Dutton@calgary.ca with the name and email address of the attendee and an invitation will be sent to that email address. The virtual meeting will be held using the Microsoft Teams application.

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Event TypeA - Previous Addendum

Onsite Visit

AttendanceA - Previous Addendum

Recommended

Event dateA - Previous Addendum

2021-03-22 09:00 MDT

LocationA - Previous Addendum

333 – 17th Avenue N.W. (MOP1)
Event NoteA - Previous Addendum
Proponents interested in attended the walkthrough must fill out Attachment 4 Site Walkthrough Attendance and return to Laura.Dutton@calgary.ca.

CHC will be offering an optional onsite site walkthrough meetings on Monday, March 22, 2021 starting at 9am (MST). Due to COVID concerns, any bidder interested in attending must sign this form and agree to all Pandemic Safety Protocols found in Appendix J of the RFP.

Pre-Proposal Meeting held at 333 – 17th Avenue N.W. then continuing on as follows:
1. Crescent Heights 3 (CRE3) 330 – 2nd Avenue N.E.
2. Crescent Heights 1 (CRE1) 308 – 15th Avenue N.E.
3. Bridgeland 2 (BRD2) 736 McDougall Court N.E.
4. Crescent Heights 5/Armour Block (CRE5) 15 – 4th Street N.E.
5. Downtown Core 1/Baker House (DNC1) 230 – 5th Avenue S.E.
6. Manchester 3 (MAN3) 5757 – 2nd Street S.W.
7. Manchester 2 (MAN2) 303 – 57th Avenue S.W.
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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Mandatory Bid Submission Forms:

Submission and Mandatory Form (Appendix G)
Pricing Form (Appendix H)
Reference Form (Appendix C)
Safety Management System as acceptable by CHC, as per Attachment 3.
WCB Clearance Letter
Certificate of Insurance (CGL)
Proof of current COC Business License or active registered entity pursuant to Business Corporations Act (Alberta), or COC Business ID number, or equivalent
Signed and dated ADDENDUM(S), if applicable
One Electronic Copy of Submission